Frequently asked questions about the Bird Bay Community.

Around Bird Bay
  • chevron_rightWho/and how to submit an online maintenance request.
    Phase 1, 2, 4, 5 can submit a maintenance request for work to be done in their phase or the common area controlled by the Community Board.
    Other Phases and Associations can only submit online maintenance requests for work needed in the areas controlled by the Community Board.  Maintenance in areas around the condos should be submitted to the individual phase management.
    Areas controlled by the Community Board include:  Pool, library, pickleball, tennis, shuffleboard, multipurpose room, management office, and the patios and landscaping surrounding these areas.
    To submit a maintenance request:
    1.  Log in
    2.  From the Main menu, select MEMBERS>>MAINTENANCE REQUEST
    3.  fill out the online form.
  • chevron_rightCan I download Master Condo Forms from the website?
    Yes.  You must be logged into the website.  Then, from the main menu, navigate to Members>Documents>Master Condo. (or, log in, then click Here). 
    You can download the following forms:
    Seasonal Closing Form
    Annual Lease
    Seasonal Lease
    Sale Application
    Gratuitous Form
    Building Variance
    Building Variance-New Floor
    Building Variance-Screen Door
    Building Variance-Lanai Enclosure
  • chevron_rightDo I need a parking pass?
    Parking passes are required for all vehicles of owners in the BB Condo Assn; Phase I, II, IV and V.  The parking sticker should be placed in the upper right hand corner of the rear window.  All overnight guests also need a parking pass.  Please request a temporary parking pass for your guests in the BB Condo Management Office.  Seasonal renters are required to register their vehicle and put a parking sticker on the rear window upper right hand corner.
  • chevron_rightIs there an automated external defibrillator (AED) located at Bird Bay
    There are 2  automated external defibrillator (AED) located at Bird Bay.
    One is located in a white box to the right of the manager's door by the clubhouse.
    One is located by the Phase 2 pool.  The phase 2  pool is located between the high rise building and the golf course on Bird Bay Way.
    To become familiar with the use of this specific AED, please go to this link: https://www.youtube.com/watch?v=V99-R12iCS4 and watch the demonstration.  Training classes are also available, contact the office.
  • chevron_rightWhat and Where are the "The Cottages"
    "The Cottages" is the newer name of the part of Bird Bay know as Phase 6, or Bird Bay North.  The Cottages are located along Chatham Drive and Saintclair Circle.
  • chevron_rightHow do I find out more about my phase or condo association?
    Residents can learn about their phase or condo association by attending monthly meetings (posted on the calendar on the website and monthly bulletin), checking the outdoor bulletin boards in your phase, reading the monthly Bird Bay Village Bulletin, especially the pages entitled Association News that includes contact and management information for each Bird Bay Village Phase.  In addition important information is posted on the News Articles page of the website. The website also includes key documents and meeting minutes as provided by each phase and Assn.
  • chevron_rightWhat is the minimum rental period?
    Bird Bay Condo units can be rented for a minimum of 3 consecutive months.  A contract, lease form, and administration fee may be required.   Check with your condo management for details.
  • chevron_rightWhere are Wilhelm's 4 year plans for revitalizing Bird Bay Landscaping found
    This applies only to Phase I, II, IV, and V.
    4-year plan for your phase can be located on the Bird Bay website.
    Login In, then select from the menu
    Members/Documents and then select the phase you are a member of. 
    click on Landscape Plan.
  • chevron_right Who should residents contact with landscape requests or concerns?
    Residents should contact their management office with landscape requests or concerns.
  • chevron_rightWho can use the online maintenance request forms?
    Only registered website users from Phase I, II, IV, V can access the online maintenance request forms.  Users from all other phases should contact their phase manager.  Manager contact numbers can be found on the website, MEMBERS>PROPERTY MANAGERS. 
    Login to access the property page:
  • chevron_rightHow do I add or remove a listing in the Bird Bay Resident Directory?
    To add or remove your name from the online version of the Bird Bay Resident Directory:
    1.  Log on
    2.  Choose "Your Profile" from the top right of the screen.
    3.  Choose "Update Directory Preferences"
    4.  Update your preferences.
    5.  Remember to click "SAVE" at the bottom of the page to save your changes.
    To add or remove your name from the printed version of the Resident Directory
    1.  Visit the business office.
    2.  Ask for the form to add or remove your listing from the printed Resident Directory.
  • chevron_rightHow do I get a copy of the printer Bird Bay Resident Directory?
    Only owners can receive a copy of the printed Bird Bay Resident Directory.
    New versions are usually available in June of each year.
    Copies can be picked up in the office or library.
Bird Bay Community Association
  • chevron_rightHow to I sign up for Managment eBlast emails?
    During registration if you checked to box labeled "Subscribe to Management Office Emails?" you are automatically enrolled.  Emails are sent to the address specified in your profile.
    Users can modify their profile preferences with these steps:
    1. Login to the website.
    2. choose "Your Profile" on the top right of the screen.
    3. select "Update Profile" to navigate to the Update Profile Page.
  • chevron_rightWhere can I find the Community Boards meeting agenda and minutes.
    After signing into web site:
         click on Members
         click on Community Association
         click on Meeting minutes
    select desired meeting date.
  • chevron_rightWhere is the latest and archived versions of the Bird Bay Bulletin located on the website?
    You must log into the Website to access the online Bird Bay Bulletin.
    A link to the latest issue of the Bird Bay Bulletin is found on the front page of the website
    Feature Box Image
    Archived Bulletins are found by following the links from the main menu. 
  • chevron_rightWhat is the Bird Bay Community Association?
    The Community Association does not own or maintain any condo units but it is responsible to the Owners of all 1026 units across all Bird Bay Village phases.  What is BBCA?
    The Community Association is responsible for Bird Bay’s recreational buildings including the Club House, Fitness Room, Library and Multi-Purpose Room as well as recreation facilities: the main pool and the tennis, pickle ball, bocce and shuffle board courts. 
    The Community Association also organizes Bird Bay’s weekly and monthly activities including dances, speakers and coffees; bingo, cards and games; exercise activities; movie nights; and events like the Flea Market, Craft Show, and the Fashion Show.
  • chevron_rightHow do I find out more about the Bird Bay Community Association and what this Board is doing?
    The BBV Community Association keeps residents informed through monthly Community Board meetings in season, (check the calendar for times) the monthly Bird Bay Village Bulletin, the Bird Bay website, the resident directory and the Community E-Blast program used for emailing important information.
    The Bird Bay website also includes copies of the Community Association Board’s meeting minutes and past issues of the Bird Bay Bulletin.
  • chevron_rightHow do I find out about activities at Bird Bay Village?
    Residents can find out about the many activities Bird Bay Village offers through the monthly Bird Bay Village Bulletin, especially the calendar included at the center of every issue, as well as the Bird Bay website and your phase’s outdoor bulletin boards. 
Hurricane Preparation

    this information appeared in the October issue of the Bird Bay Bulletin...




    HURRICANE SEASON IS AGAIN UPON US, BEGINNING JUNE 1, and they are predicting another active one!!! Our thoughts turn to Emergency Preparedness and what it means for us as residents of Bird Bay, Venice, and Sarasota County. Hurricane Irma really gave us a scare and, as bad as it was in some areas, it could have been far, far worse! So here we are again, encouraging Bird Bay residents to seek out as much information and be as prepared as possible, in order to minimize the emotional trauma that comes along with severe weather events.


    1.  BE INFORMED…



    CodeRED is a FREE emergency alert system utilized by Sarasota County and the City of Venice for residents. The service automatically notifies users of severe weather such as hurricanes, tornadoes, flash floods, etc., depending upon the warnings an individual chooses to receive. It will even notify the user of water main breaks in your area.



    The City of Venice has published the 2018 Hurricane Preparedness Guide. Take a few minutes to review and be prepared for the storm season that runs June 1 through November 30. 


    On the Web:


    Links to the Venice 2018 Hurricane Guide and Code Red Information can be found on the front page,  in the News section,  of the Bird Bay Website (www.birdbayofvenice.com)

    By Phone:

    Call the City of Venice directly at 941-882-7401 for assistance.


    REVIEW YOUR INSURANCE COVERAGE: Unless you have specifically purchased flood insurance, you will NOT be covered in the event of storm surge.


    KNOW YOUR EVACUATION LEVEL: The Sarasota County Emergency Management website shows evacuation levels in the event of a disaster (e.g., hurricane). Level A would be evacuated first in the event of a Tropical Storm in which Hurricane force winds would be approaching the area. At that time, open shelters will be broadcast on the news.
    NOTE: Bird Bay Phase II (Bay Houses on the water) is in Evacuation Level A, which means residents there would evacuate first. Additionally, parts of Heron Cove Circle and Waterside are also in Level A, so we encourage owners to access the Sarasota County website and check to see where your residence is located. The REST of Bird Bay Village lies in Evacuation Level B.

      • To familiarize yourself with the evacuation map, go to: https://www.scgov.net.
      • Hover your mouse over ‘Residents’ at the top of the page. You will see many options.
      • Under ‘Health & Safety’, click on ‘Evacuation Zones.’ An interactive map will appear, with tools to zoom in on Bird Bay residences.


    GET ON SOCIAL MEDIA: On Facebook, search for Venice Florida Municipal Government and Like the page so you will receive its messages. On Twitter the handle is: @CityofVeniceFL.


    PURCHASE A NOAA WEATHER RADIO: These special radios may be purchased at telecommunications stores.


    TUNE IN: To Sarasota County Emergency Management on government access TV Comcast Channel 19.





    IMPORTANT TO NOTE: The Club House at Bird Bay Village is NOT approved or equipped to meet Sarasota County Emergency Management specifications as a hurricane shelter and will not be open in hurricane conditions.


    Wherever Bird Bay residents choose to hunker down, they should have a survival kit that will sustain each family member for 72 hours, as that is the most critical period following a disaster.


        • DEODORANT
        • TOILET PAPER
        • SOAP/ TOWEL
        • FIRST AID KIT


    3.  MAKE A PLAN:


    PREPARE FOR STRONG WINDS: Bring in all outdoor belongings, including loose patio furniture, bird feeders, garden ornaments, etc. Items left outside can be blown into windows and through doors during hurricanes and can cause total collapse of the structure.



    Sarasota County now has a transportation plan in place to assist residents with getting to a hurricane evacuation center if they do not have a means of transportation or cannot drive themselves. To utilize the program, residents must complete a registration form. Residents who pre-register will receive an automated telephone message with information about the location of rally points and pick-up times.

    The plan will provide Sarasota County residents and their pets with transportation to a general population hurricane evacuation center. This program is only activated when an emergency has been declared in Sarasota County and evacuation centers are open. Transportation will be offered at designated rally points throughout the county, although rally points may change depending on the severity of a storm. In Venice, the rally points are Venice Community Center, 326 Nokomis Ave. S.; Garden Elementary School, 700 Center Road; and Taylor Ranch Elementary, 2500 Taylor Ranch Trail (off U.S. 41). For more information, click on this link: https://www.scgov.net/government/emergency-services/emergency-management/transportation-plan-hurricane-evacuation-centers or call the Sarasota County Contact Center at 941-861-5000.




    Anything more than a category 1 hurricane will likely generate a “mandatory evacuation” in most parts of Bird Bay Village.  In any event, the survival kit mentioned above is a MUST!

    When you leave:

    • Top off the fuel tank BEFORE gas supplies are in danger of running out!

    • Leave THREE days prior

    • Determine your route – I-75 is NOT the only option! There are plenty of back roads to take the run north/south, so decide in advance HOW you will leave!


    In case of a storm, Bird Bay encourages residents to make their own plan to evacuate or make arrangements to go to an authorized hurricane shelter. At this point there is no plan to open the Bird Bay Clubhouse during a hurricane.  The Bird Bay Clubhouse is located in evacuation zone B, the second lowest area for flooding and storm surges.


    IMPORTANT TO NOTE: The Clubhouse at Bird Bay Village is NOT approved or equipped to meet Sarasota County Emergency Management specifications as a hurricane shelter. The Clubhouse does not have a generator and Bird Bay staff cannot be asked to manage the Clubhouse during a hurricane.


    If we all take preparations seriously, there will be much less angst in the aftermath of disaster…see you on the flip side!

  • chevron_rightWhere do I find information on Hurricane Preparation
    Hurricane season runs from June 1 through Nov. 30
    Below are some links that may be useful.
  • chevron_rightWill the Bird Bay clubhouse be open during a Hurricane?
    Hurricane Shelter Info
    Posted on Jun 22, 2018
    All Bird Bay Owners,
    In the event of a hurricane, the Bird Bay Community Association and Management strongly encourage all residents to make their own plan to evacuate or make arrangements to go to an authorized hurricane shelter.  
    At this point, there is no plan to open the Bird Bay clubhouse during a hurricane.  The clubhouse is not approved for or equipped to be a hurricane shelter.  
    For your information, we have attached the latest Emergency Services Evacuation publication from Sarasota County that lists approved shelters in the area. 
    Thank you,
    Bird Bay Management
  • chevron_rightWhere are Hurricane Shelters located in the Venice area?
  • chevron_rightLink to Sarasota County Waste and Recycling How to guide.
    To find out more about recycling and waste disposal in Sarasota County, click on the link below:
  • chevron_rightWhat can be recycled at Bird Bay?
    City of Venice
    Condominium/Commercial Recycling Program
        Please remember, whatever is not recyclable is disposed of with the regular garbage. Cardboard and box board are stacked outside the containers in bundles.
    Paper Recyclables Bin
        Here is a sample list of acceptable paper that may be included:
    •    Newspaper / packing paper
    •    Catalogs and junk mail
    •    Envelopes with or without windows
    •    Paper backed books (hard cover are garbage)
    •    Phone books, craft paper, copy paper
        Please continue to put paper towels, tissue paper, and delivered pizza boxes 
        in garbage.
    Mixed Recyclables Bin Recycle #’s 1, 2, 3, 4, 5, & 7
    •    Bottles-beverage, condiment, non-toxic cleaners and detergents, lotion, 
        shampoo, etc.
    •    Plastic tubs- yogurt, butter, margarine
    •    Plastic utensils, cups and straws
    •    Plastic flower pots/trays
        Continue to recycle steel and aluminum cans, foil and trays. If you aren’t sure, just look for the recycle symbol 1, 2, 3, 4, 5 & 7
    #6 is Styrofoam which is still not recyclable
    Corrugated Cardboard/Box Board
        Place clean, flat corrugated cardboard outside the recycle bins for collection.
        Please make sure boxes do not exceed 2’ x 4’ wide.
        Cereal and cracker boxes, frozen food/toilet paper/paper towel rolls, shoe boxes, and dry food boxes are now accepted with cardboard.
    City of Venice
    For further information call 486-2422.
  • chevron_rightCan Plastic Bags be placed in the recycle bins
    No, Sarasota does not accepts plastic bags in the recycle bins. 
    This is from the Sarasota Waste Website:
    Think Outside the Plastic Bag at Home
    Plastic bags & bagged recyclables don’t belong in recycling containers – they pose safety hazards for workers & contaminate other recyclables. To learn more, visit RORR.com/no-plastic-bags
  • chevron_rightCan small carboard boxes be placed in the recycling bins?
    Small cardboard boxes can be placed in the recycling bin if there is
Tasks for Website Administrators
  • chevron_rightUpdating the Tennis Page.
    Only users with admin privileges can update the Tennis Page.
    1.  Log into the website.
    2.  Select the Admin link found at the bottom of the Home Page.
    3.  Select "Pages and Navigate" from the admin menu at the left of the screen.
    4.  Scroll down to Tennis Navigation Title.  Click Edit>Edit Page Content.
    5.  Insert a link at the appropriate location on the page.
    • From the Link pop up menu, select browes files.  Files should be uploaded into the Tennis Subfolder, under the appropriate year.
    • upload the file, then add appropriate Display Text
    • click OK to close the Link popup menu.
    • click Save at the bottom of the page to save the new page.
    6.  Navigate to the Home Page.  Then Select Activities>Tennis from the main menu to check your work.