Frequently asked questions about the Bird Bay Community.

Around Bird Bay
  • chevron_rightWho/and how to submit an online maintenance request.
    Phase 1, 2, 4, 5 can submit a maintenance request for work to be done in their phase or the common area controlled by the Community Board.
    Other Phases and Associations can only submit online maintenance requests for work needed in the areas controlled by the Community Board.  Maintenance in areas around the condos should be submitted to the individual phase management.
    Areas controlled by the Community Board include:  Pool, library, pickleball, tennis, shuffleboard, multipurpose room, management office, and the patios and landscaping surrounding these areas.
    To submit a maintenance request:
    1.  Log in
    2.  From the Main menu, select MEMBERS>>MAINTENANCE REQUEST
    3.  fill out the online form.
  • chevron_rightCan I download Master Condo Forms from the website?
    Yes.  You must be logged into the website.  Then, from the main menu, navigate to Members>Documents>Master Condo. (or, log in, then click Here). 
    You can download the following forms:
    Seasonal Closing Form
    Annual Lease
    Seasonal Lease
    Sale Application
    Gratuitous Form
    Building Variance
    Building Variance-New Floor
    Building Variance-Screen Door
    Building Variance-Lanai Enclosure
  • chevron_rightDo I need a parking pass?
    Parking passes are required for all vehicles of owners in the BB Condo Assn; Phase I, II, IV and V.  The parking sticker should be placed in the upper right hand corner of the rear window.  All overnight guests also need a parking pass.  Please request a temporary parking pass for your guests in the BB Condo Management Office.  Seasonal renters are required to register their vehicle and put a parking sticker on the rear window upper right hand corner.
  • chevron_rightIs there an automated external defibrillator (AED) located at Bird Bay
    There are 2  automated external defibrillator (AED) located at Bird Bay.
    One is located in a white box to the right of the manager's door by the clubhouse.
    One is located by the Phase 2 pool.  The phase 2  pool is located between the high rise building and the golf course on Bird Bay Way.
    To become familiar with the use of this specific AED, please go to this link: https://www.youtube.com/watch?v=V99-R12iCS4 and watch the demonstration.  Training classes are also available, contact the office.
  • chevron_rightWhat and Where are the "The Cottages"
    "The Cottages" is the newer name of the part of Bird Bay know as Phase 6, or Bird Bay North.  The Cottages are located along Chatham Drive and Saintclair Circle.
  • chevron_rightHow do I find out more about my phase or condo association?
    Residents can learn about their phase or condo association by attending monthly meetings (posted on the calendar on the website and monthly bulletin), checking the outdoor bulletin boards in your phase, reading the monthly Bird Bay Village Bulletin, especially the pages entitled Association News that includes contact and management information for each Bird Bay Village Phase.  In addition important information is posted on the News Articles page of the website. The website also includes key documents and meeting minutes as provided by each phase and Assn.
  • chevron_rightWhat is the minimum rental period?
    Bird Bay Condo units can be rented for a minimum of 3 consecutive months.  A contract, lease form, and administration fee may be required.   Check with your condo management for details.
  • chevron_rightWhere are Wilhelm's 4 year plans for revitalizing Bird Bay Landscaping found
    This applies only to Phase I, II, IV, and V.
    4-year plan for your phase can be located on the Bird Bay website.
    Login In, then select from the menu
    Members/Documents and then select the phase you are a member of. 
    click on Landscape Plan.
  • chevron_right Who should residents contact with landscape requests or concerns?
    Residents should contact their management office with landscape requests or concerns.
  • chevron_rightWho can use the online maintenance request forms?
    Only registered website users from Phase I, II, IV, V can access the online maintenance request forms.  Users from all other phases should contact their phase manager.  Manager contact numbers can be found on the website, MEMBERS>PROPERTY MANAGERS. 
    Login to access the property page:
  • chevron_rightHow do I add or remove a listing in the Bird Bay Resident Directory?
    To add or remove your name from the online version of the Bird Bay Resident Directory:
    1.  Log on
    2.  Choose "Your Profile" from the top right of the screen.
    3.  Choose "Update Directory Preferences"
    4.  Update your preferences.
    5.  Remember to click "SAVE" at the bottom of the page to save your changes.
    To add or remove your name from the printed version of the Resident Directory
    1.  Visit the business office.
    2.  Ask for the form to add or remove your listing from the printed Resident Directory.
  • chevron_rightHow do I get a copy of the printer Bird Bay Resident Directory?
    Only owners can receive a copy of the printed Bird Bay Resident Directory.
    New versions are usually available in June of each year.
    Copies can be picked up in the office or library.
Bird Bay Community Association
  • chevron_rightHow to I sign up for Managment eBlast emails?
    During registration if you checked to box labeled "Subscribe to Management Office Emails?" you are automatically enrolled.  Emails are sent to the address specified in your profile.
    Users can modify their profile preferences with these steps:
    1. Login to the website.
    2. choose "Your Profile" on the top right of the screen.
    3. select "Update Profile" to navigate to the Update Profile Page.
  • chevron_rightWhere can I find the Community Boards meeting agenda and minutes.
    After signing into web site:
         click on Members
         click on Community Association
         click on Meeting minutes
    select desired meeting date.
  • chevron_rightWhere is the latest and archived versions of the Bird Bay Bulletin located on the website?
    You must log into the Website to access the online Bird Bay Bulletin.
    A link to the latest issue of the Bird Bay Bulletin is found on the front page of the website
    Feature Box Image
    Archived Bulletins are found by following the links from the main menu. 
  • chevron_rightWhat is the Bird Bay Community Association?
    The Community Association does not own or maintain any condo units but it is responsible to the Owners of all 1026 units across all Bird Bay Village phases.  What is BBCA?
    The Community Association is responsible for Bird Bay’s recreational buildings including the Club House, Fitness Room, Library and Multi-Purpose Room as well as recreation facilities: the main pool and the tennis, pickle ball, bocce and shuffle board courts. 
    The Community Association also organizes Bird Bay’s weekly and monthly activities including dances, speakers and coffees; bingo, cards and games; exercise activities; movie nights; and events like the Flea Market, Craft Show, and the Fashion Show.
  • chevron_rightHow do I find out more about the Bird Bay Community Association and what this Board is doing?
    The BBV Community Association keeps residents informed through monthly Community Board meetings in season, (check the calendar for times) the monthly Bird Bay Village Bulletin, the Bird Bay website, the resident directory and the Community E-Blast program used for emailing important information.
    The Bird Bay website also includes copies of the Community Association Board’s meeting minutes and past issues of the Bird Bay Bulletin.
  • chevron_rightHow do I find out about activities at Bird Bay Village?
    Residents can find out about the many activities Bird Bay Village offers through the monthly Bird Bay Village Bulletin, especially the calendar included at the center of every issue, as well as the Bird Bay website and your phase’s outdoor bulletin boards. 
  • chevron_rightLink to Sarasota County Waste and Recycling How to guide.
    To find out more about recycling and waste disposal in Sarasota County, click on the link below:
  • chevron_rightWhat can be recycled at Bird Bay?
    City of Venice
    Condominium/Commercial Recycling Program
        Please remember, whatever is not recyclable is disposed of with the regular garbage. Cardboard and box board are stacked outside the containers in bundles.
    Paper Recyclables Bin
        Here is a sample list of acceptable paper that may be included:
    •    Newspaper / packing paper
    •    Catalogs and junk mail
    •    Envelopes with or without windows
    •    Paper backed books (hard cover are garbage)
    •    Phone books, craft paper, copy paper
        Please continue to put paper towels, tissue paper, and delivered pizza boxes 
        in garbage.
    Mixed Recyclables Bin Recycle #’s 1, 2, 3, 4, 5, & 7
    •    Bottles-beverage, condiment, non-toxic cleaners and detergents, lotion, 
        shampoo, etc.
    •    Plastic tubs- yogurt, butter, margarine
    •    Plastic utensils, cups and straws
    •    Plastic flower pots/trays
        Continue to recycle steel and aluminum cans, foil and trays. If you aren’t sure, just look for the recycle symbol 1, 2, 3, 4, 5 & 7
    #6 is Styrofoam which is still not recyclable
    Corrugated Cardboard/Box Board
        Place clean, flat corrugated cardboard outside the recycle bins for collection.
        Please make sure boxes do not exceed 2’ x 4’ wide.
        Cereal and cracker boxes, frozen food/toilet paper/paper towel rolls, shoe boxes, and dry food boxes are now accepted with cardboard.
    City of Venice
    For further information call 486-2422.
  • chevron_rightCan Plastic Bags be placed in the recycle bins
    No, Sarasota does not accepts plastic bags in the recycle bins. 
    This is from the Sarasota Waste Website:
    Think Outside the Plastic Bag at Home
    Plastic bags & bagged recyclables don’t belong in recycling containers – they pose safety hazards for workers & contaminate other recyclables. To learn more, visit RORR.com/no-plastic-bags
  • chevron_rightCan small carboard boxes be placed in the recycling bins?
    Small cardboard boxes can be placed in the recycling bin if there is
Tasks for Website Administrators
  • chevron_rightUpdating the Tennis Page.
    Only users with admin privileges can update the Tennis Page.
    1.  Log into the website.
    2.  Select the Admin link found at the bottom of the Home Page.
    3.  Select "Pages and Navigate" from the admin menu at the left of the screen.
    4.  Scroll down to Tennis Navigation Title.  Click Edit>Edit Page Content.
    5.  Insert a link at the appropriate location on the page.
    • From the Link pop up menu, select browes files.  Files should be uploaded into the Tennis Subfolder, under the appropriate year.
    • upload the file, then add appropriate Display Text
    • click OK to close the Link popup menu.
    • click Save at the bottom of the page to save the new page.
    6.  Navigate to the Home Page.  Then Select Activities>Tennis from the main menu to check your work.
Usernames, passwords, etc...