Bird Bay of Venice

FAQ

Frequently asked questions about the Bird Bay Community.

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Around Bird Bay

Who/and how to submit an online maintenance request.

Phase 1, 2, 4, 5 can submit a maintenance request for work to be done in their phase or the common area controlled by the Community Board.

Other Phases and Associations can only submit online maintenance requests for work needed in the areas controlled by the Community Board. Maintenance in areas around the condos should be submitted to the individual phase management.

Areas controlled by the Community Board include: Pool, library, pickleball, tennis, shuffleboard, multipurpose room, management office, and the patios and landscaping surrounding these areas.

To submit a maintenance request:

1. Log in

2. From the Main menu, select MEMBERS>>MAINTENANCE REQUEST

3. fill out the online form.
Can I download Master Condo Forms from the website?

Yes. You must be logged into the website. Then, from the main menu, navigate to Members>Documents>Master Condo. (or, log in, then click Here).

You can download the following forms:

Seasonal Closing Form

Annual Lease

Seasonal Lease

Sale Application

Gratuitous Form

Building Variance

Building Variance-New Floor

Building Variance-Screen Door

Building Variance-Lanai Enclosure
Do I need a parking pass?

Parking passes are required for all vehicles of owners in the BB Condo Assn; Phase I, II, IV and V. The parking sticker should be placed in the upper right hand corner of the rear window. All overnight guests also need a parking pass. Please request a temporary parking pass for your guests in the BB Condo Management Office. Seasonal renters are required to register their vehicle and put a parking sticker on the rear window upper right hand corner.
Is there an automated external defibrillator (AED) located at Bird Bay

Yes, the automated external defibrillator (AED) is located in a white box to the right of the manager's door by the clubhouse.

To become familiar with the use of this specific AED, please go to this link: https://www.youtube.com/watch?v=V99-R12iCS4 and watch the demonstration. Training classes are also available, contact the office.
What and Where are the "The Cottages"

"The Cottages" is the newer name of the part of Bird Bay know as Phase 6, or Bird Bay North. The Cottages are located along Chatham Drive and Saintclair Circle.
How do I find out more about my phase or condo association?

Residents can learn about their phase or condo association by attending monthly meetings (posted on the calendar on the website and monthly bulletin), checking the outdoor bulletin boards in your phase, reading the monthly Bird Bay Village Bulletin, especially the pages entitled Association News that includes contact and management information for each Bird Bay Village Phase. In addition important information is posted on the News Articles page of the website. The website also includes key documents and meeting minutes as provided by each phase and Assn.
What can be recycled at Bird Bay?

City of Venice

Condominium/Commercial Recycling Program

    Please remember, whatever is not recyclable is disposed of with the regular garbage. Cardboard and box board are stacked outside the containers in bundles.

Paper Recyclables Bin

    Here is a sample list of acceptable paper that may be included:

•    Newspaper / packing paper

•    Catalogs and junk mail

•    Envelopes with or without windows

•    Paper backed books (hard cover are garbage)

•    Phone books, craft paper, copy paper

    Please continue to put paper towels, tissue paper, and delivered pizza boxes

    in garbage.

Mixed Recyclables Bin Recycle #’s 1, 2, 3, 4, 5, & 7

•    Bottles-beverage, condiment, non-toxic cleaners and detergents, lotion,

    shampoo, etc.

•    Plastic tubs- yogurt, butter, margarine

•    Plastic utensils, cups and straws

•    Plastic flower pots/trays

    Continue to recycle steel and aluminum cans, foil and trays. If you aren’t sure, just look for the recycle symbol 1, 2, 3, 4, 5 & 7

#6 is Styrofoam which is still not recyclable

Corrugated Cardboard/Box Board

    Place clean, flat corrugated cardboard outside the recycle bins for collection.

    Please make sure boxes do not exceed 2’ x 4’ wide.

    Cereal and cracker boxes, frozen food/toilet paper/paper towel rolls, shoe boxes, and dry food boxes are now accepted with cardboard.

City of Venice

For further information call 486-2422.
What is the minimum rental period?

Bird Bay Condo units can be rented for a minimum of 3 consecutive months. A contract, lease form, and administration fee may be required. Check with your condo management for details.
Where are Wilhelm's 4 year plans for revitalizing Bird Bay Landscaping found

This applies only to Phase I, II, IV, and V.

The
4-year plan for your phase can be located on the Bird Bay website.

Login In, then select from the menu

Members/Documents and then select the phase you are a member of.

click on Landscape Plan.
Who should residents contact with landscape requests or concerns?

Residents should contact their management office with landscape requests or concerns.
Who can use the online maintenance request forms?

Only registered website users from Phase I, II, IV, V can access the online maintenance request forms. Users from all other phases should contact their phase manager. Manager contact numbers can be found on the website, MEMBERS>PROPERTY MANAGERS.

Login to access the property page:

Property Managers
How do I add or remove a listing in the Bird Bay Resident Directory?

To add or remove your name from the online version of the Bird Bay Resident Directory:

1. Log on

2. Choose "Your Profile" from the top right of the screen.

3. Choose "Update Directory Preferences"

4. Update your preferences.

5. Remember to click "SAVE" at the bottom of the page to save your changes.

To add or remove your name from the printed version of the Resident Directory

1. Visit the business office.

2. Ask for the form to add or remove your listing from the printed Resident Directory.
How do I get a copy of the printer Bird Bay Resident Directory?

Only owners can receive a copy of the printed Bird Bay Resident Directory.

New versions are usually available in June of each year.

Copies can be picked up in the office or library.

Bird Bay Community Association

How to I sign up for Managment eBlast emails?

During registration if you checked to box labeled "Subscribe to Management Office Emails?" you are automatically enrolled. Emails are sent to the address specified in your profile.

Users can modify their profile preferences with these steps:

1. Login to the website.

2. choose "Your Profile" on the top right of the screen.

3. select "Update Profile" to navigate to the Update Profile Page.
Where can I find the Community Boards meeting agenda and minutes.

After signing into web site:

click on Members

click on Community Association

click on Meeting minutes

select desired meeting date.
Where is the latest and archived versions of the Bird Bay Bulletin located on the website?

You must log into the Website to access the online Bird Bay Bulletin.

A link to the latest issue of the Bird Bay Bulletin is found on the front page of the website

Archived Bulletins are found by following the links from the main menu.

click on Main Menu: MEMBERS>DOCUMENTS>COMMUNITY ASSOCIATION>COMMUNITY RESOURCES>MONTHLY BULLETINS
What is the Bird Bay Community Association?

The Community Association does not own or maintain any condo units but it is responsible to the Owners of all 1026 units across all Bird Bay Village phases. What is BBCA?

The Community Association is responsible for Bird Bay’s recreational buildings including the Club House, Fitness Room, Library and Multi-Purpose Room as well as recreation facilities: the main pool and the tennis, pickle ball, bocce and shuffle board courts.

The Community Association also organizes Bird Bay’s weekly and monthly activities including dances, speakers and coffees; bingo, cards and games; exercise activities; movie nights; and events like the Flea Market, Craft Show, and the Fashion Show.
How do I find out more about the Bird Bay Community Association and what this Board is doing?

The BBV Community Association keeps residents informed through monthly Community Board meetings in season, (check the calendar for times) the monthly Bird Bay Village Bulletin, the Bird Bay website, the resident directory and the Community E-Blast program used for emailing important information.

The Bird Bay website also includes copies of the Community Association Board’s meeting minutes and past issues of the Bird Bay Bulletin.
How do I find out about activities at Bird Bay Village?

Residents can find out about the many activities Bird Bay Village offers through the monthly Bird Bay Village Bulletin, especially the calendar included at the center of every issue, as well as the Bird Bay website and your phase’s outdoor bulletin boards.

Hurricane Preparation

EMERGENCY PREPAREDNESS FOR BIRD BAY RESIDENTS – THREE IMPORTANT POINTS!!
this information appeared in the October issue of the Bird Bay Bulletin...

EMERGENCY PREPAREDNESS FOR BIRD BAY RESIDENTS – THREE IMPORTANT POINTS!!

HURRICANE SEASON IS AGAIN UPON US, BEGINNING JUNE 1, and they are predicting another active one!!! Our thoughts turn to Emergency Preparedness and what it means for us as residents of Bird Bay, Venice, and Sarasota County. Hurricane Irma really gave us a scare and, as bad as it was in some areas, it could have been far, far worse! So here we are again, encouraging Bird Bay residents to seek out as much information and be as prepared as possible, in order to minimize the emotional trauma that comes along with severe weather events.

1. BE INFORMED…

SIGN UP FOR CODE RED:

CodeRED is a FREE emergency alert system utilized by Sarasota County and the City of Venice for residents. The service automatically notifies users of severe weather such as hurricanes, tornadoes, flash floods, etc., depending upon the warnings an individual chooses to receive. It will even notify the user of water main breaks in your area.

REVIEW THE CITY OF VENICE HURRICANE PREPAREDNESS GUIDE:

The City of Venice has published the 2018 Hurricane Preparedness Guide. Take a few minutes to review and be prepared for the storm season that runs June 1 through November 30.

On the Web:

Links to the Venice 2018 Hurricane Guide and Code Red Information can be found on the front page, in the News section, of the Bird Bay Website (www.birdbayofvenice.com)

By Phone:

Call the City of Venice directly at 941-882-7401 for assistance.

REVIEW YOUR INSURANCE COVERAGE: Unless you have specifically purchased flood insurance, you will NOT be covered in the event of storm surge.

KNOW YOUR EVACUATION LEVEL: The Sarasota County Emergency Management website shows evacuation levels in the event of a disaster (e.g., hurricane). Level A would be evacuated first in the event of a Tropical Storm in which Hurricane force winds would be approaching the area. At that time, open shelters will be broadcast on the news.
NOTE: Bird Bay Phase II (Bay Houses on the water) is in Evacuation Level A, which means residents there would evacuate first. Additionally, parts of Heron Cove Circle and Waterside are also in Level A, so we encourage owners to access the Sarasota County website and check to see where your residence is located. The REST of Bird Bay Village lies in Evacuation Level B.
- - To familiarize yourself with the evacuation map, go to: https://www.scgov.net.
  - Hover your mouse over ‘Residents’ at the top of the page. You will see many options.
  - Under ‘Health & Safety’, click on ‘Evacuation Zones.’ An interactive map will appear, with tools to zoom in on Bird Bay residences.
GET ON SOCIAL MEDIA: On Facebook, search for Venice Florida Municipal Government and Like the page so you will receive its messages. On Twitter the handle is: @CityofVeniceFL.

PURCHASE A NOAA WEATHER RADIO: These special radios may be purchased at telecommunications stores.

TUNE IN: To Sarasota County Emergency Management on government access TV Comcast Channel 19.

2. ASSEMBLE A SURVIVAL KIT:

IMPORTANT TO NOTE: The Club House at Bird Bay Village is NOT approved or equipped to meet Sarasota County Emergency Management specifications as a hurricane shelter and will not be open in hurricane conditions.

Wherever Bird Bay residents choose to hunker down, they should have a survival kit that will sustain each family member for 72 hours, as that is the most critical period following a disaster.
- PILLOWS, BLANKETS, AIR MATTRESS, SLEEPING BAGS
- EXTRA CLOTHES, SHOES
- EYEWEAR
- PERSONAL HYGIENE ITEMS:
  - TOOTHBRUSH, TOOTHPASTE
    
    DEODORANT
    
    TOILET PAPER
    
    SOAP/ TOWEL
    
    MEDICATIONS
    
    FIRST AID KIT
  - IMPORTANT PAPERS IN WATERPROOF CONTAINER/ZIPLOC BAGS
  - BOTTLED WATER/NON-PERISHABLE FOOD /MANUAL CAN OPENER
  - PET CARRIER/ PET FOOD/WATER
3. MAKE A PLAN:

PREPARE FOR STRONG WINDS: Bring in all outdoor belongings, including loose patio furniture, bird feeders, garden ornaments, etc. Items left outside can be blown into windows and through doors during hurricanes and can cause total collapse of the structure.

REGISTER FOR TRANSPORTATION, IF NEEDED:

Sarasota County now has a transportation plan in place to assist residents with getting to a hurricane evacuation center if they do not have a means of transportation or cannot drive themselves. To utilize the program, residents must complete a registration form. Residents who pre-register will receive an automated telephone message with information about the location of rally points and pick-up times.

The plan will provide Sarasota County residents and their pets with transportation to a general population hurricane evacuation center. This program is only activated when an emergency has been declared in Sarasota County and evacuation centers are open. Transportation will be offered at designated rally points throughout the county, although rally points may change depending on the severity of a storm. In Venice, the rally points are Venice Community Center, 326 Nokomis Ave. S.; Garden Elementary School, 700 Center Road; and Taylor Ranch Elementary, 2500 Taylor Ranch Trail (off U.S. 41). For more information, click on this link: https://www.scgov.net/government/emergency-services/emergency-management/transportation-plan-hurricane-evacuation-centers or call the Sarasota County Contact Center at 941-861-5000.

EVACUATE OR STAY?

Anything more than a category 1 hurricane will likely generate a “mandatory evacuation” in most parts of Bird Bay Village. In any event, the survival kit mentioned above is a MUST!

When you leave:

• Top off the fuel tank BEFORE gas supplies are in danger of running out!

• Leave THREE days prior

• Determine your route – I-75 is NOT the only option! There are plenty of back roads to take the run north/south, so decide in advance HOW you will leave!

In case of a storm, Bird Bay encourages residents to make their own plan to evacuate or make arrangements to go to an authorized hurricane shelter. At this point there is no plan to open the Bird Bay Clubhouse during a hurricane. The Bird Bay Clubhouse is located in evacuation zone B, the second lowest area for flooding and storm surges.

IMPORTANT TO NOTE: The Clubhouse at Bird Bay Village is NOT approved or equipped to meet Sarasota County Emergency Management specifications as a hurricane shelter. The Clubhouse does not have a generator and Bird Bay staff cannot be asked to manage the Clubhouse during a hurricane.

If we all take preparations seriously, there will be much less angst in the aftermath of disaster…see you on the flip side!
Where do I find information on Hurricane Preparation

Hurricane season runs from June 1 through Nov. 30

Below are some links that may be useful.

City of Venice 2018 Hurricane Guidelines

2018 Hurricane Preparedness Presentation, City of Venice

City of Venice website
Will the Bird Bay clubhouse be open during a Hurricane?

Hurricane Shelter Info

Posted on Jun 22, 2018

All Bird Bay Owners,

In the event of a hurricane, the Bird Bay Community Association and Management strongly encourage all residents to make their own plan to evacuate or make arrangements to go to an authorized hurricane shelter.
At this point, there is no plan to open the Bird Bay clubhouse during a hurricane. The clubhouse is not approved for or equipped to be a hurricane shelter.
For your information, we have attached the latest Emergency Services Evacuation publication from Sarasota County that lists approved shelters in the area.
Thank you,
Bird Bay Management
Where are Hurricane Shelters located in the Venice area?

List of Hurricane Shelters in Venice